The Fifth International Symposium on Innovative Materials and Processes in Energy Systems ,IMPRES2019

Visa Application Assistance

Visa Application Assistance

Depending on your nationality, you may be required to obtain a visa in order to attend this conference. Please contact your nearest Japanese Embassy/Consulate or refer to this website to check whether you need a visa or not to enter Japan. The registration secretariat can assist you for the application of a general visa required to attend the attend the conference (additional fees will apply).

Step (1)
Please fill out this form (MS-Word file) and send it to us by e-mail (All the information required in the form is necessary for visa application, so please do not leave any columns blank). Based on the information you provide, we will prepare the documents required for application, and will send them to you by EMS.
Step (2)
Please submit the documents to your nearest Japanese Embassy/Consulate. If you meet all the necessary requirements, then your visa will be issued.


  • It will take a few days to prepare the documents required for application, about one week for the documents to reach you by EMS, and a minimum of 10 working days for step (2). So please start the application process as soon as you can. We suggest to start two or three months prior to the conference.
  • Information about your flights and accommodation is ALWAYS necessary to apply for a visa. Therefore you must book air tickets and arrange for accommodation beforehand.
  • If you will be accompanied, please provide us all the information required of those who will accompany you. In general, you can apply for visas all together, but in some cases you must apply separately, for example, if your schedules in Japan significantly differ; the type of your passports differ. Please contact your nearest Japanese Embassy/Consulate and decide how you will apply.
  • If your schedule demands that you stay in Japan for a period longer than that necessary to attend the conference, you may need to apply for a different type of visa, for example, if you plan to stay at an institute for collaborative research, if you plan to give lectures at a university or if you plan to visit relatives. Please contact your nearest Japanese Embassy/Consulate and confirm which type of visa is necessary. Be sure to fix the details of your schedule with other parties involved with your stay, if you plan to stay beyond the period of the Conference.
  • You can get detailed information about visa applications from the website of the Japanese Ministry of Foreign Affairs.

Please note that VISA application should be submitted after your registration and payment for the conference have been completed. In order to obtain the visa, you have to pay a visa fee to the Japan Embassy or Consulate. Additionally, if you request assistance from us for visa application, there will be a 5,000 JPY for handling charge. This charge should also be cleared by your credit card account. For inquiries, please contact the Symposium Agency of IMPRES2019 (c/o Kinki Nippon Tourist Hokkaido Co., Ltd.)

Symposium Agency

Registrations, hotel reservations, and payments will be handled by us, Kinki Nippon Tourist Hokkaido Co., Ltd., Hokkaido DM Branch, a travel agency and a professional congress organizer in Sapporo. If you have any special wishes or requirements concerning accommodation, please contact us.

IMPRES2019 Conference Secretariat

c/o Kinki Nippon Tourist Hokkaido Co., Ltd.
Hokkaido DM Branch.
Nittsu Sapporo Bldg., N3 W2,Chuo-ku, Sapporo,
JAPAN 060-0003
Phone: +81-11-280-8855; Fax : +81-11-221-5491