Kinki Nippon Tourist Co., Ltd. (KNT) is pleased to have been designated as the official travel agent for the APRU University Executives’ Summit 2026 (APRU 2026) and to arrange accommodation for conference participants.
We have secured a block of rooms at The Westin Sendai for attendees, which can be booked through our online reservation system. Please refer to the hotel information provided below.
Accommodation Plan
Regarding accommodation, this is a package tour planned and operated by Kinki Nippon Tourist Co., Ltd. Sendai Branch.
Depending on the customer's circumstances, special considerations and measures not included in the original arrangements may be necessary. For details, please check the 'Reservation Conditions' in the 'Travel Terms and Conditions,' and if you may require special considerations or measures, please be sure to inform us so that we can consult with you.
Reservation Period
July 6 (Mon.) 2026 – September 18 (Fri.), 2026 (JST=UTC+9)
- Reservations are accepted online only; reservations cannot be made by fax or telephone.
- Hotel reservations will be processed on a first-come, first-served basis. Please note that rooms may become fully booked before the reservation deadline. In the event of a cancellation after rooms have been filled, the booking site may reopen.
- Please note that no waiting list is available.
- If you wish to stay 2 nights or more, please select the required number of days.
Accommodation Plan Setting Date
October 27 (Tue.) – October 30 (Fri.)
Price（per person/ per night）
- All prices listed are per person, per night, including breakfast; they are not per room.
- This booking is available only to guests aged 18 and older.
*Room types are assigned at the hotel's discretion. Please note that some non-smoking rooms may be smoking rooms that have undergone deodorizing treatment.
| No. | Name of Hotel | Single Use（with bath and toilet） | |||||
|---|---|---|---|---|---|---|---|
| Room Type | Meal imcluded | Accommodation Fee（including tax and service charge）/per person | |||||
| oct 27 (Tue.) |
oct 28 (Wed.) |
oct 29 (Thu.) |
oct 30 (Fri.) |
||||
| 1 | The Westin Sendai | Hotel's discretion | Breakfast | JPY 28,130 | JPY 28,130 | JPY 28,130 | JPY 28,130 |
For stays of 2 nights or more, charges corresponding to the number of nights are required.
Hotel Information
| No. | Name of Hotel | Check-In | Check-Out | Bath/Toilet |
|---|---|---|---|---|
| 1 | The Westin Sendai | 3:00 p.m. | 12:00 noon | Bath/Toilet |
Accommodation Itinerary
| Day | Schedule | Itinerary Details | Meals |
|---|---|---|---|
| Day 1 | p.m. | Hotel check-in on your own |
B：× L：× D：× |
＜Overnight in Sendai＞ |
|||
| Day 2 | a.m. | Hotel check-out on your own |
B：○ L：× D：× |
We can accommodate stays of up to 4 nights upon request.
[Icon Description]
Meals: ○--- with Meal / X --- No Meal
B---Breakfast / L---Lunch / D---Dinner
[Time Period Guideline]
All day --- 9:00 a.m. to 6:00 p.m. / a.m. --- 8:00 a.m. to 12:00 p.m. / p.m. --- 12:00 p.m. to 6:00 p.m.
Minimum Number of Participants
One person
*Accommodation plans can be booked from single occupancy.
Meals Included (Per Night)
Breakfast: 1*, Lunch: 0, Dinner: 0
*Lunch and dinner will be provided by Tohoku University during the conference.
Tour Escort
There is no tour escort.
What is Included in the Price
Transportation to The Westin Sendai must be arranged on your own.
What is NOT Included in the Price
The following expenses are NOT included in the rate:
- Transportation between your home and the hotel
- Personal expenses (e.g., beverages, laundry, and communication/telephone charges) not specified in the itinerary
- Travel insurance
Change / Cancellation Policy
The following fees will be applied for changes and cancellations.
- Once the reservation is made, cancellations or changes should be done directly on your “My Page.” (After deadline, please contact us by email (sendai-mice@or.kntct.com)
- If any refund occurs by change or cancellation, please contact us by email.
- Any changes after the time of cancellation charge occurs is subject to cancellation fees.
＜How to receive the refund＞
- Refund will be made to the credit card primary paid.
- If you do not inform us of your cancellation by check-in time of your reserved hotel, it is considered as “no-show” and you will not be refunded.
| 21 days before the night of stay | No Charge |
|---|---|
| 20 to 8 days before the night of stay | 20% of accommodation fee |
| 7 to 2 days before the night of stay | 30% of accommodation fee |
| 1 day prior before the night of stay | 40% of accommodation fee |
| On the reserved day (before check-in) | 50% of accommodation fee |
| On the reserved day (after check-in) | 100% of accommodation fee/ No Refund |
| Reservation Contact | Planning & Operation |
*Your contacts sent outside our business hours or on national holiday will be treated as the receipt on the following working day.
Business Hours: 10:00 a.m. - 5:00 p.m. (weekdays only)(JST=UTC+9), closed on Sat., Sun. and National Holidays.
*The difference caused by changes or cancellations will be refunded in accordance with the cancellation policy.
Other Information
Please note that in case that the conference is cancelled due to force majeure, we do not cover any cost on customers’ account such as transportation expense, etc.
Reservation Procedures
- 【STEP1】Reservation Period：July 6 (Mon.) 2026 – September 18 (Fri.), 2026 (JST=UTC+9)
-
- Please note that KNT handles accommodation arrangements only.
- Regarding registration for the APRU University Executives’ Summit 2026,
please visit the website below.
APRU University Executives’ Summit 2026, at Tohoku University - Hotel reservations will be made on a first-come and first-served basis.
- Reservations by fax or telephone is not accepted.
- After your reservation please check the confirmation email which will be sent automatically.
If you receive no email from the reservation system within one hour, please check your registered email address on your "My Page" or check the spam folder. If you have questions or any concerns about Reservation, please contact us.
- If you register a mobile phone’s email address, please set it to receive mails from PC.
- 【STEP2】Payment
-
- Payment must be completed by September 30 (Wed.), 2026 (JST = UTC+9).
- Reservations will be completed only with full payment.
- Payment must be made in Japanese Yen（JPY）by credit card only.
（VISA, MasterCard, JCB, AMEX or Diners club only） - Credit card transactions might be recorded on your credit card statement about 2 to 3 months later due to system matter.
- Only 3D Secure compatible credit cards are acceptable for instant payment.
- Since no confirmation email after payment confirmation will sent, please check your payment status on your “My Page”. Only in case we are unable to confirm your payment, we will contact your registered email address.
- In case payment error occurs, please click "Change of Payment Method" under "Information about Payment" in "My Page" and try the payment again within 3 days. If you receive an error and cannot make the payment even with a different card, please let us know by e-mail.
- Only after we confirmed your payment, the Reservation is officially concluded.
- In case the payment is not confirmed by the deadline, the reservation will be cancelled.
- 【STEP3】On the check-in day, please check-in to your hotel on your own.
- Please check in to the hotel by telling your name at the front desk.
Accommodation Reservation Period
From July 6 (Mon.) 2026 – September 18 (Fri.), 2026 (JST=UTC+9)
Reservation Contact / Planning & Operation
APRU University Executives’ Summit 2026 Travel Desk
Kinki Nippon Tourist Co. Ltd.（KNT）
Sendai Travel Branch 【Mice Team】
SS30. 15F, 4-6-1 Aoba-ku, Sendai, Miyagi, 980-6015, JAPAN
Email: (sendai-mice@or.kntct.com)
*If you have set a limit on receiving messages, please change your settings to receive the domain of ＜or.kntct.com＞ before applying (English/Japanese only).
Business Hours: 10:00 a.m. – 5:00 p.m. (Weekdays only)
*Closed on Sat., Sun. and National Holidays
*Your contacts sent outside our business hours or on national holiday will be treated as the receipt on the following working day.
Government Registration Number: Japan Tourism Agency No. 2053
Full member of Japan Association of Travel Agents
Member of the Compensation Security Bonds System
Member of Travel Agency Fair Trade Council
1-13, Kanda-Izumi-cho, Chiyoda-ku, Tokyo 101-0024 JAPAN
Certified Travel Service Manager: Takamitsu Seki (Mr.)/ Takafumi Kikuchi (Mr.)
A Certified Travel Service Manager is responsible for supervising all transactions at the sales office where your travel arrangements are made.
If you have any questions about your travel contract, please feel free to contact the managers specified above.
Privacy Policy
Manager of Personal Information: Takamitsu Seki (Mr.)
Sendai Travel Branch, Kinki Nippon Tourist Co., Ltd.
TEL: +81-(0)22-222-4141
Business Hours: 10:00 a.m. - 5:00 p.m. (weekdays only)(JST=UTC+9)
Closed on Sat., Sun. and National Holidays
Web Reference No.6044-2606-0023
The travel terms and condition is calculated as of June 10 (Wed.), 2026