Guidelines for Presenters

Time allocation for presentation

Full oral presentation
Presentation: 18min.
Discussion: 5min.
Total: 23min.

Short oral presentation
Presentation: 9min.
Discussion: 3min.
Total: 12min.

Oral Presentation:

All the oral speakers should come up to "Speaker Ready Room (on the ground   floor)" at least 1 hour before their presentations to upload and check their ppt files.

Only Powerpoint for presentation on a LCD video projector is accepted. Oral presentation rooms (A and B) are equipped with the following items:

  • A PC running Windows 7 operating system, with MS Office (Powerpoint 2010 version) .
  • An LCD projector
  • A microphone
  • A pointer

The presenter should bring his/her presentation file in a format compatible with the above applications and stored in the USB drive (flash disk) or a CD-ROM.

For movies, films and animations, the presenters must confirm that they work properly, sufficiently before presentation.

If the presenter wish to use his/her own computer to his/her presentation, he/she has to bring the computer to "Speaker Ready Room (on the ground floor)" at least 1 hour before their presentations to confirm his/her presentation file.

Each presenter is reminded to arrive at the assigned presentation room at least 30 minutes before the session begins. Please keep the allocated presentation time.

Poster Presentation:

The official poster session will take place at 5:30 p.m. – 7:00 p.m. on Monday, June 16th (may be changed, please check the conference final program for final schedules), during which time the presenting authors must be available at their posters for questions and discussion. Authors of short-oral presentations are also requested to prepare posters. The posters will be available for viewing throughout much of the conference and we encourage you to use the opportunities afforded by coffee breaks and lunch times to maximize the interaction with interested conference participants.

  • Presenters must be registered participants of the conference.
  • Preparation, printing and transport of posters are the responsibility of the presenters.
  • Posters must be portrait orientation. Dimension of the useable work area are 1.5meters high by 0.9 meters wide.
  • Formatting is the discretion of the presenter; however, the poster should be easily read from at least one meter away.
  • Set-up and removal are the presenter’s responsibility. Posters may be set up as from 3:00 p.m. Sunday, June 15th, but no later than 3:00 p.m. on Monday, June 16th. Posters must be removed in the morning of Wednesday, June 18th.
  • Staff will be available to provide assistance in locating a poster, ordering additional equipment, providing supplies such as push pins.

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